Brussels hosts international summits, conferences and corporate events all year round. Guests arrive from several airports and train stations, often on the same morning, and expect to be welcomed with the same care whether they are a keynote speaker or a delegate.
Start with the programme
The best transport plans begin with a clear brief: the dates, the venues, the expected number of guests and, as soon as possible, their flight and train details. Two to four weeks of notice is ideal for a large event. Smaller groups can often be arranged within a few days.
Match the vehicle to the guest
VIP speakers and heads of delegation usually travel in an S-Class or BMW 7 Series. Small teams travel together in a V-Class, and larger groups in a Mercedes Sprinter. Mixing vehicle types keeps the plan efficient without lowering the standard.
One point of contact
Organisers should never have to call five drivers. A single coordinator who follows every flight, every rotation and every change is what keeps a busy event day calm. When a flight is delayed or a session runs late, the plan adapts without anyone on your team having to step in.
Plan the departures as carefully as the arrivals
Departures are where events often lose their polish. Grouping guests by destination, scheduling continuous rotations and keeping a vehicle in reserve for last-minute changes make the final impression as good as the first.
Ask for a tailored proposal
Send us your programme and guest numbers. We return a detailed proposal with vehicles, rotations and staffing, priced per vehicle and per mission rather than per person.